![]() Who will be sharing what, and what is their time allocation in the meeting?.What is the main goal you want the team to take away from the meeting?.If you’re planning the all-hands meeting agenda, here are a few questions to consider: It also cuts down on introductions when the meeting starts since everyone already knows what they’re here for. Sharing the finalized agenda with leadership and the team ahead of the meeting sets clear expectations, gives time for amendments, and an opportunity to prep materials and questions before the meeting. To avoid running over time, repeating topics, or having one speaker dominate the meeting, create a structured agenda to keep your meetings on track. One of the major pitfalls of pointless meetings is pulling employees from their daily work with no clear objective for the meeting. This helps ensure that both leadership and attendees have enough time to prepare for the meeting, allows you to share an agenda with the group before the event (more on that in the next tip!), and reduces stress and time anxiety around planning independent task work accordingly. Whether you’re scheduling all-hands meetings ad hoc or creating a recurring event at your company, making sure everyone is aware and invited ahead of time is key. Let’s take a look at some of the most important dos and don’ts to keep in mind when you’re planning - or attending - your next all-hands meeting with your team. ![]() While the objective is to make all-hands meetings collaborative and productive, they can easily run long and become repetitive – especially due to the high number of attendees and broader topics of conversation. Allow for a wider perspective on company issues.Opportunity for questions and feedback for leadership.Realign a shared mission and objectives.Keep everyone in the loop on business updates.When both well organized and managed, these kinds of meetings can deliver some serious benefits across the organization. The term comes from the expression all hands on deck, but may also be called a town hall meeting for the same sentiment. But what is an all-hands meeting? An all-hands meeting is a company-wide meeting to discuss an issue or a goal, share big updates, and connect the team. If you’re part of a busy team, you probably sit through a fair share of team meetings with your coworkers. In this blog post, we’re going to break down the objectives of productive all-hands meetings, and cover the top dos and don’ts of making them a valuable use of your team’s time. But when employees are spending over half their workweeks in meetings, you need to make sure it’s an effective use of everyone's time and not another ineffective meeting filling up the work calendar. Getting everyone together for an all-hands meeting can be a great opportunity for companies to share big news, realign the team, and address issues or concerns. The perfect meeting is collaborative, efficient, and productive – so why is it that only 30% of meetings are actually worth pulling busy team members from their independent task work?
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